Vacation Accrual & Scheduling — Kaiser Permanente — Northwest RNs (Oregon / SW Washington)

Employees who have been continuously in service with the Employer for a period of one (1) year in a regular employee status shall annually be entitled to two (2) weeks vacation with pay. After the completion of six (6) months employment in a regular employee status an employee shall be entitled to prorated vacation credits which may be accrued. Employees who have been continuously in service with the Employer for a period of five (5) years as a regular employee shall annually be entitled to three (3) weeks vacation with pay. Employees who have been continuously in service with the Employer for a period of ten (10) years as a regular employee shall annually be entitled to four (4) weeks vacation with pay. Regular employees scheduled to work less than forty (40) hours per week shall receive prorated vacation entitlement as follows: less than five (5) years continuous service - 3.85 hours p …

OFNHP – RN 2021-2025 11.M.1 The total number of PHNs allowed off on any given day, for the purposes of granting requests for time off, is a formula of 1.25 PHNs off for every ten regular scheduled PHN positions. The formula for the maximum number of RN’s allowed off in CCS department , for any given day, is 12.5% of productive FTE’s from the prior 6 month period, with semi-annual adjustments made in January and July of each year. The number of RN’s granted time off in each program will be based on the percentage of PHNs working under each program. The number of PHN’s per program may exceed program maximum by 1 as long as the department total is not exceeded. Exceptions to this formula may be made with supervisory approval/discretion. For example: Total department PHN FTE equals 64. Maximum PHN’s granted time off = 64 x 12.5% = 8. Hospice RN’s are 50% of the RN’s working in the department …

12.B.1 Change in schedules within current hours of operation Regularly scheduled days on/off and start/stop times will be developed between managers and employees to the extent possible to achieve stability, and consistency among team members. When the Employer requires permanent changes to days on/off or start/stop times of two (2) hours or less to work groups or individual employees and when volunteers cannot be obtained, the least senior employee(s) in the nursing module(s)/department(s) shall accept the required change. 12.B.2 Changes in schedules outside of the current hours of operation, evening scheduling, weekend scheduling or other scheduled segments may be required in the interest of patient access, quality health care or efficiency of operations. If a need to change schedules outside of current hours of operation is identified, the agreed upon LMP entity and process will be ut …

OFNHP – RN 2021-2025 b. Part-time float employees may elect to not be available during four (4) weeks of the year. Requests must be submitted according to the timetable in Appendix B. 10.E.4 Holiday Availability a. Float employees shall be available to work on one (1) Group A holiday, defined as Thanksgiving Day, Christmas Day and New Year’s Day. Christmas Day or the evening shift of Christmas Eve is required every other year. b. Float employees shall be available to work on one (1) Group B holiday each year, defined as Martin Luther King Jr. Day, Memorial Day, Independence Day, Labor Day. 10.E.5 Pre-Scheduling Process a. Float employees will submit their availability dates for work every fourth (4th) Friday according to the schedule in Appendix B. Late submission will not exclude the employee from scheduling, but seniority will not apply until all timely submitted availability’s are sch …

OFNHP – RN 2021-2025 b. Limits Per Patient Care Area in the Entire Hospital 1) Patient care areas with twenty (20) or fewer coded RNs shall be limited to one (1) per twenty-four (24) hours. 2) Patient care areas with twenty-one to twenty-five (21-25) coded RNs shall be limited to two (2) per twenty-four (24) hours and on different shifts. The SPU and PACU shall be included in this limit. 3) Patient care areas with more than twenty-five (25) coded RNs shall be limited to three (3) per patient care area per twenty-four (24) hours. These three (3) would be distributed to one (1) per shift, or two (2) per day shift and one (1) on evening or night shift. For inpatient areas in which there are not three (3) shifts operating, the number shall be three (3) per twenty-four (24) hour period. If more units are created, the Employer will meet with the Union for the purpose of adding to the number of …

OFNHP – RN 2021-2025 12.H.4 Request for time off may be submitted on the first (1st) of each month for the same month in the following year. 12.H.5 A system in each building will be devised so that staff may review time off that has been granted in their building. 12.H.6 Prime Time Requested Time Off Every other year rotation will be effective 1/1/95. a. Holiday Prime Time to Consist of the Following Dates: December 22-26 December 27 - January 5 Day before and after Thanksgiving Martin Luther King Jr. Day School recognized holidays (Veterans and President’s Day). Labor Day Memorial Day b. Other Prime Time Spring Break July 4 August Reasonable attempts will be made to honor all prime time requests. Staff who have had 5 or more prime time days off in the previous year, will not be considered for the same time off the following year, unless the time is available within three (3) months prio …

OFNHP – RN 2021-2025 iii. Qualified and UCC trained RNs within the same service area. iv. Qualified and trained RNs within the NW Region. 2) Holiday shifts will be staffed so that at a minimum, 50% of the RNs are UCC core staff. 3) If there are not enough volunteers to cover the holiday shift, the shift will be filled in reverse seniority order from RNs within the worksite’s core UCC staff. 4) Once staff volunteer, or are assigned a holiday shift, they are required to fill that shift unless explicitly released by staffing or their direct supervisor. 5) Management may assign full shifts and will consider partial shifts but is under no obligation to schedule partial shifts. 6) Holiday shifts will be offered 3 months in advance of the shift and will be available for sign-up for two weeks. Shifts will be awarded within two weeks from the end of the sign-up. 12.C.6 Pre-Scheduling Process a. O …

Between Kaiser Permanente and OFNHP RN’s The original agreement stated if an employee takes the holiday off they would be paid for 36 hours. Amend agreement to read: If an employee takes a day off during the week in which a holiday occurs, they will be paid 12 hours of holiday to be made whole for that week. To further clarify:  If an employee works their coded hours and the holiday falls on a day they are not scheduled, they will receive 1/10th of their BAH.  During the week a holiday occurs: a. If an employee takes a voluntary WOP, the employee will receive 12 hours holiday pay b. If the employee trades a scheduled day to work, they will receive 12 hours holiday pay c. If the employee takes a sick day for a scheduled day that is not the holiday, they will receive 1/10th of their BAH. Employee’s BAH is found in the TIME system.  All holiday hours paid will be counted for purposes of …